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  Friday, May 24, 2019  
 
 
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Team Registration

  1.  Submitting ITRs: Voter and Contact Approval

  2. Team Registration Process - at the Club Level - Association Registrar Role

  3.  How to set up a Team Statistician

  4. How do you know if the team statistician registration has 'worked'?

  5. How does my Team Statistician gets his/her password

  6. How do change a team classification from one category to another after registration (from Atom A to Atom BB)?  

  7. Where do I download the Team Waiver?

  8. How do I assign HL Players to DS Team Rosters?

  9. When will ITRs be available for cloning for the new season?

  10. How do I remove teams that I no longer need?

  11. How do I add a Team Official to our Roster when they play for another Club/Organization?

  12. My Roster is missing Team Officials but they are registered - how do I fix this?

  13. Add Player Numbers/Update Roster Number for Game Label

  14. DS Team Registration Rules

  15. How do I print a game label/roster label as an Association Registrar?

  16. Why won't it let me assign a member to a team roster?

 

 

 

 


Submitting ITRs: Voter and Contact Approval

 

 The Association Registrar is to create/clone ITRs as per usual.

 

The difference for the 2015/2016 season is the when the Voter and Contact is added, they will be sent an email containing login instructions to approve themselves for the team.

 

ITRs cannot be submitted until both the Contact and the Voter have approved the team. In addition to this, the voter must agree to the waiver and indicate the team’s Provincial Championship’s status.

 

Please make sure the email address for your Voters and Contacts are accurate before you add them to the ITR.

 

Voters and Contacts can be updated by going to Register -> View/Manage Member and clicking on the Details button of their Member Summary page.

This should be done prior to being added to the ITR.

 

Please note: If you have cloned your ITRs from a previous season, you must still add your contact/voter to each team in order for them to receive a login.

 

When the voter/contact receives their email, they will be prompted to login to their admin site.If they don’t have an existing username/password they can retrieve it by clicking on Forgot Password button to have it emailed to them.

 

If they do not receive an email (because it is blocked or goes to the spam folder) they can go to the login page (www.itsportsnet.com/admin/v21) and click the Forgot Password button to generate their password via email.

 

 

 

 

 

Once the voter/contact logs in, they can navigate to Setup->Approve Contact/Voter

 

 

 

If the user is a Contact, they will see their team(s) listed.

 

 

 

They will first need to click on the Waiver box for each team and agree to the waiver.Once they agree to the waiver, the Waiver Accepted field will be updated.

 

 

 

They will need to check off the boxes for all the teams that they are agreeing to (or click Select All) and then click the Approve Selected Items as Contact button.Please note, the contact cannot approve a team unless the waiver has been accepted.

 

 

If the user is a Voter, they will need to click the Approve Voter button to view their teams.  If the user is both a Voter and a Contact, they can toggle between both roles using the buttons provided.

 

 

 

 

 

A voter has the additional task of agreeing to the waiver and indicating their Provincial Team status per team.

 

 

 

 

 

To agree to the waiver, click on the Waiver button.

 

 

 

 

Click to accept the waiver.

 

 

 

 

 

The Association Registrar can see the status of each team on their Active ITR List by going to Setup->Submit ITRs.
Only when both the Contact and Voter have approved themselves (and the Voter the waiver and Provincial Championship status) can the team be eligible to be submitted to the OWHA for approval.

 

 

 

 

If the Association Registrar, Voter or Contact encounters any difficulty, they should submit a support request by sending an email to help@ivrnet.com with your association name.A support representative will contact you with a solution.

 

 


Team Registration Process - at the Club Level - Association Registrar Role

 

 

 

Team Registration involves the following process: 1) Setup >> Submit ITR's 2) Registration >> Member 3) Registration >> Team Roster 4) Registration >> Submit Registration

 

 

Submit ITRs and/or Clone from last season

 

Go to Setup - Submit ITR's

The default season must be set to the new season in order for you to see the correct information as per the screenshot below.  If you do not see this screen, that means that the OWHA has not switched the system into the new season to register to.

 

 

 

 

Create Teams The Submit ITR's process is used to create your teams or clone your team's from past seasons. This process is used to add your contacts to your teams and submit your team's to the OWHA for approval (you still need to mail in your cheque and completed ITR Form to OWHA).

 

Build Rosters Once your team's ITR has been approved you can then start adding members to your team using the Registration >> Member process to add them individually or you can use the Registration >> Team Roster process to add many people at once to the team. Once your Roster is complete you then need to submit the roster to OWHA for approval. You use the Team Roster process to submit the team to OWHA for approval (Signed Forms and Payments still need to be mailed to OWHA).

 

 

 

Changing Rosters

 

Throughout the season you may need to change rosters. You do this by using the Team Roster process. Once you add or remove a player from your team, the team automatically becomes 'Unapproved' and you must submit for approval.

 

Team Statistician Role

 

The Team Statistician Role is a limited login role that allows a person to login and add Form As and Print Game labels. They are only allowed to access the teams they are registered to as Team Statistician.

 

They also only have access to the Score Games module.

 

To add a team statistician you must to it from the Team Roster.

 

NOTE: Prior to starting this process the person you want to add must already be in your database and MUST HAVE an email in their profile.

1> Select Register

2> Team Roster >> Select the team you want to add the official

3> Add Team Official

4> Search for the person you are looking for

5> Select the person you want to add from the search list and choose the Team Statistician Role

6> Click the Assigned Selected Official button

 

To send the Team Statistician their email you can goto their profile and click on Member Login at the top of their profile and then select the Email New Password.

 


 

How to set up a Team Statistician

 

 This ROLE is assigned by the Association Registrar for EACH CLUB. The Team Statistician Role is a limited login role that allows a person to login and add Form As and Print Game labels. 

 

They are only allowed to access the teams they are registered to as Team Statistician. They also only have access to the Score Games module.
To add a team statistician you must to it from the Team Roster.
NOTE: Prior to starting this process the person you want to add must already be in your database and MUST HAVE an email in their profile.
1> Select Register

2> Team Roster >> Select the team you want to add the official

3> Add Team Official

4> Search for the person you are looking for

5> Select the person you want to add from the search list and choose the Team Statistician Role

6> Click the Assigned Selected Official button


To send the Team Statistician their email you can goto their profile and click on Member Login at the top of their profile and then select the Email New Password.

 


 How do you know if the team statistician registration has 'worked'?

 

To determine if this team statistician registration is working properly:

 

1. Click on 'Register' (top menu)

2. Click on View Manage 'Members' (left side menu)

3. Search for your Team Statistician and on the Search Results list, click 'Select' beside his/her name.

4. If all is well, on the 'Member Summary' list (blue font towards the top of the screen) you should see 3 (not 2) dark blue links:

' [Details] [Member Login] [Member Profile]'

5. The 'Member Login' link is the key for the member being able to login to:

 

http://www.itsportsnet.com/admin/v21 Note the Member Login for the next step (i.e. it will be an E-Mail address)

 


 How does my Team Statistician gets his/her password

 

1. Go to http://www.itsportsnet.com/admin/v21

 

2. Click the 'Forgot Password' button.

 

3.  On the resulting screen, type the E-Mail of your Team Statistician (the one you noted from the previous instruction) and then click the 'Email Password' button.  Your Team Statistician will receive the password reset link via email.

 


How do change a team classification from one category to another after registration (from Atom A to Atom BB)?

Please reach out to the OWHA directly for assistance with this item.

 

 registrar@owha.on.ca

 

 Thank you.

 


 

Where do I download the Team Waiver?

 

The association registrar can do this from the team roster page.

 Go to Register - Manage Teams - Team Roster

Find your Team (Choose your division Category Name, Division Name and Team Name) and click Show Roster

 


How do I assign HL Players to DS Team Rosters?

There are two ways to register members to Team Rosters.

 1 -  GO to Register - Team Roster - 

      Choose your DS division that you wish to assign players to

      Scroll down to the Team Roster Players List and click Add New Player

      Then under Assign Team Player Search, choose the HL Category that you will be pulling players from and click Search

      Select the players and click save to add them to the Roster

      

 If the players you are looking for do not come up go to Option #2

 2 - Go to Register - View/Manage Member

     Enter in the First and Last Name of the player you wish to add and click search

     Then click select beside the players profile

     Now, under member Registration List - click PLAYER REGISTRATION

     Choose which Division Category Name you wish to assign them to

     Select the Team Name 

     And complete any other fields/notes that appear and click SAVE

 

To check to make sure they appear on your Roster - go to Register - Team Roster, find your division and team and click select. Scroll down to Team Roster to view the players listed.  That player will now appear on the list.


When will ITRs be available for cloning for the new season?

This will become available once the OWHA turns this item on for the new season.  This usually occurs after the AGM and/or after the Association Registrar has been assigned for the new season.

 


How do I remove teams that I no longer need?

Please follow these instructions to cancel teams that you no longer need to have approved.

As Association Registrar,  please go to Setup - Submit ITRs and under the ACTION column, click Select

 

 

From here, click CANCEL TEAM and this will remove the team from your listing.

 

Keep in mind - that if you have players already assigned to this team, a message will let you know that you MUST remove the Players from the Team Roster first before you can cancel the team.

To remove Players from the Roster, go to Register - Team Roster and click REMOVE beside each player and team official assigned to the team you wish to remove.

 


How do I add a Team Official to our Roster when they paly for another Club/Organization?

You do not need to transfer this member to add them to your roster.

You can add them to a team as bench staff, but you will need to follow these instructions.

Please go to Register - View/Manage Member - enter in the following inforation

Player Id, First Name, Last Name and Date of Birth and then click SEARCH ALL (as highlighted below)

 


 Click Select beside the members name and their profile will open up.

Go to Member Registration List and click on Team Official Registration.

 


 Then Choose the correct information from the listing and click save when done.

 

 

The member should now appear on your team roster.

 


My Roster is missing Team Officials but they are registered - how do I fix this?

If you noticed that one of your Team Officials do not appear on the Game Label, please follow these instructions then check again.

Go to Register - View/Mange Member

Find the member that is missing

Click select beside their name

Then, under their Member Registration, please click EDIT beside their Team Official Registration and then click SAVE.

Go back to your Team Roster/Game Label and they should now appear.

If they do not, please provide full details and submit a ticket to sports@ivrnet.com.  


Thank you.


Add Player Numbers/ Update Roster Number for Game Label

 If your Team Statistician provides you with the player numbers for their team, please go to Register - Team Roster to update these numbers.

 Scroll down to the Team Roster Players List and click Update Player Numbers

 This is where you can add the Game Jersey for each player.

The players are listed in Alphabetical Order 

Make sure you click SAVE first before leaving the page and going back to the Register - Team Roster page to ensure that the numbers have been updated.

 


DS Team Registration Rules

 

A player should not be allowed to register to a DS team if 


• A player is registered to HL and ONE competitive team in the same division 

• A player is registered to a competitive team in the same division 

• A player is registered to a HL team but in a different division than the DS team ie, registered to Atom HL but wants to register to Novice DS - NO Overage players on any team except in Senior divisions. 


You will receive an error message that this is a violation of OWHA registration rule.
 

 

For more information, please reach out to the OWHA directly at registrar@owha.on.ca

 

 How do I print a game label/roster label as an Association Registrar?

 At the beginning of the season, before games are scheduled, your Team Statistician may reach out to you to get a copy of their team game lable/roster label.

Please go to Register - Manage Teams - Team Roster

Then choose the Division Category Name

Then choose the Team Name and click Show Roster

This will provide you with links to the Team Roster Report (avery) This is also considered your game label

 

Click on that link - and it will provide you with the list of members to add to the label -

Choose the members and then click Print label at the top of the page

This will generate a PDF file for you to either print to file or print to a local printer.

 


 Why won't it let me assign a member to a team roster?

If you are trying to assign a member to a team roster as a coach, assistant, coach, trainer, etc. they must have an email address on their profile.

 

Please follow these instructions to add an email address on their profile

 

  • Please go to Register -view/mange Member
  • find the member and click select
  • Then at the top of the page, click DETAILS on their profile
  • Please add an email address - 2nd last field
  • then change send member emails from N to Y
  • then click save

 

You will then be able to roster your coach

 

 


 



Created by: undefined -- Last updated:May 09, 2019
 
 

 
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