Article 1: NAME
The name of this Club shall be the Scarborough Blizzard Youth Soccer Club, hereinafter referred to as the Club. The headquarters of the Club shall be located within the District Boundaries of the Scarborough Soccer Association, hereinafter referred to as the District Association.
Article 2: OBJECTIVES
The Club shall have the following objectives:
1. To promote and develop the game of soccer in Scarborough, both indoor and outdoor.
2. To help individuals to develop their character as resourceful and responsible members of their community by providing opportunities, through the game of soccer, for their mental, physical, social and leadership development.
Article 3: AFFILIATIONS
The Club shall be a member of the Scarborough Soccer Association and shall follow the published rules of the District Association and The Ontario Soccer Association, hereinafter referred to as The OSA. The Club is subject to the published rules in declining order of authority of the following bodies to which it is affiliated:
1. The OSA
2. The District Association
3. The Club
Article 4: MEMBERSHIP
There are three classes of member, namely, regular member, honourary member and life member.
A regular member is either:
a registered player 18 years of age or older
a parent or the legal guardian of a registered player under the age of 18 years
a registered Club coach
a registered Club administrator
a current Director of the Club
Although an individual may qualify for, and be registered under, more than one of the above categories, each individual holds only one membership in the Club, and is entitled to one vote at members' meetings.
A player shall become a regular member when approved by the Club's Registrar.
Upon application, a coach shall become a regular member upon acceptance by the directors of the Club. A coach is an individual who is registered with The OSA to teach, instruct, train and guide players to play the game of soccer.
An administrator shall become a regular member upon election or appointment by the directors of the Club. An administrator is an individual who is registered with The OSA to be responsible for one or more of the functions required to operate a Club. For purposes of this definition, a team manager shall be classified as an administrator.
Every regular member aged 18 and over shall have the right to attend, speak and cast one vote at Members' meeting of the Club.
Every regular member under the age of 18 shall have the right to attend and speak at Members' meetings, but any vote must be cast by a parent or legal guardian who shall also have the right to attend and speak on behalf of that member at Members' meetings.
A game official is an individual who is registered with The OSA to officiate soccer games. Game officials have no voting rights unless they fall into another membership category, in which case, will have the rights of that membership.
The Board of Directors may designate an individual as an honourary member for a specific period of time.
An honourary member is afforded all rights of membership, including the right to attend and speak at Members' meetings, but is not entitled to vote.
The Board of Directors may designate an individual as a life member.
A life member is afforded all rights of membership, including the right to attend and speak at Members' meetings, but is not entitled to vote.
Membership fees for regular members shall be set annually by the Board of Directors and ratified or amended by the membership at a general meeting of the Club.
Discipline of Member
A Member may be fined, censured, suspended or expelled from membership for cause and only after charges have been laid in accordance with the Club's published rules and a hearing held in accordance with the Club's and OSA's published rules. An individual whose membership has been suspended loses all rights of membership until the suspension has been terminated.
Player, team and team official discipline for game infractions is governed in accordance with the procedures published by The OSA.
Any Member who infringes the Articles or rules of the Club or brings the Club into disrepute, may be reprimanded, suspended or expelled from the Club after a hearing by the Board of Directors of the Club at which hearing the member is entitled to attend if the member wishes.
Termination of Membership
A Member shall be deemed to have terminated his or her membership in the Club:
1. if the Member submits a signed letter of resignation to the Club;
2. if the Member is expelled by the Club's Board of Directors
3. if the Member is no longer registered with the Club
Article 5: BOARD OF DIRECTORS
The Club shall be governed by a minimum Board of 5 Directors, or such number as may be amended from time to time in accordance with the Club's By-Laws.
The Board of Directors shall consist of individuals holding the following positions:
Director of Representative Teams (A.K.A. Rep Coordinator)
Director of House League (A.K.A. House League Coordinator)
Director of Game Officials (A.K.A. Head Referee)
Director of Coaching (A.K.A. Head Coach)
Director of Fundraising (A.K.A. Fundraising & Sponsorship Manager)
Director of Promotions (A.K.A. Public Relations Manager)
Director of Equipment (A.K.A. Equipment Manager)
Two (2) Directors at Large
A Director may hold more than one position.
A Primary Director shall be 18 years of age or older, shall not be an undischarged bankrupt and shall be a Regular Member of the Club. The Primary Directors shall be listed as the Directors with Industry Canada and/or other government establishment in which registration is required.
A Secondary Director shall be 18 years of age or older and shall be a Regular Member of the Club.
A Director shall serve for a term of two years or until his or her successor is elected or appointed.
After an initial Board of Directors has been appointed, the positions of President, Secretary, Director of Representative Teams, Director of Coaching, Director of Promotions, Director of Equipment and first Director at Large shall be elected in even numbered years. While the positions of Vice-President, Treasurer, Director of House League, Director of Game Officials, Director of Fundraising, Registrar and second Director at Large shall be elected in odd numbered years.
The Board of Directors will also consist of volunteer, non-elected, Members at Large, which have no voting rights at the Board meetings. The Board will set the quantity of Members at Large, annually.
A Director has the right to resign her or his position by submitting a signed letter of resignation to the Club.
A vacancy on the Board of Directors and their respective position(s) held, caused by death, or resignation which has been accepted by the Board of Directors, shall be filled by a majority vote of the Board of Directors. The successor Director shall hold his or her incumbent's position(s) for the remainder of the term being filled.
A member of the Board of Directors holding his or her respective position(s), as Director or other position(s), may be removed from office by the Board of Directors for cause by a 2/3's vote of the Board of Directors present, provided notice to remove the Director has been given to all Directors of the Club. If a Director is removed by the Board of Directors, the Board of Directors may appoint a successor to the incumbent's position(s) for the remainder of the term being filled.
A member of the Board of Directors may also be removed from office at a meeting of the members of the Club provided notice to remove the Director has been given to persons entitled to attend the members' meeting. If a Director is removed at a members' meeting, the members entitled to vote may elect a successor to fill all position(s) held by the removed Director for the remainder of his or her term being filled.
Duties of Board of Directors
The Board of Directors shall conduct the business of the Club during the periods between general meetings of the Club and in accordance with the authority granted to it in the published rules of the Club.
The Board of Directors shall be responsible for the appointment and renewal of appointments of all positions within the Club except for those positions elected by the membership of the Club. This shall include the appointment of volunteer and paid positions for coach and administrator positions within the Club's operations. The selection process and the appointments shall be based on procedures outlined in the Club's published rules.
The Board of Directors may also revoke, for cause, any appointment providing that it has followed the procedures for the revoking an appointment as outlined in the Club's published rules.
Duties of Primary Directors
The President shall preside at all general meetings of the Club, and of the Board of Directors and shall be ex officio a member of all committees, except for a nominations committee; shall appoint all chairs of standing and special committees subject to ratification by the Board of Directors; coordinate all duties of the Board of Directors, committees, staff; and shall be the spokesperson for the Club.
The Vice President shall act in the absence of the President and shall have other powers as assigned by the Board of Directors.
The Treasurer shall ensure that full and accurate records are kept of the accounts of the Club; shall report to the Board of Directors at least once per quarter; and shall submit an Annual Report to the Annual General Meeting.
The Secretary shall maintain a record of all minutes of the organization, maintain copies of all committee reports, notify officers and committee members of their election or appointment, furnish committees with those documents required to perform their duties, sign all certified copies of acts of the organization (unless otherwise specified in the Club's published rules), maintain record books in which bylaws, published rules and minutes are entered and have the current record books available at each meeting, send to the membership a notice of each general meeting, send to the Board of Directors notices of each meeting, conduct the general correspondence of the organization that is not the proper function of another office or committee, prepare, prior to each meeting in consultation with the presiding officer an order of business, and, in the absence of the president and vice-president, preside until the immediate election or appointment of a new presiding officer.
Duties of Secondary Directors
The Club Registrar shall register all players, coaches, game officials and administrators with the Club and with the District Association for indoor and outdoor seasons, shall maintain statistics on all player registration, shall report to the Board at each Club meeting, and shall submit an Annual Report to the Annual General Meeting.
Duties of other Secondary Directors are outlined in the Club abstract. Duties of the Members at Large are to assist the Directors as needed. Members at Large have no voting rights at a Board of Director’s meeting.
Nominations and Elections
Nominations for positions on the Board of Directors may be made by any member at the annual general meeting or at a special general meeting called for that purpose.
Nominations and elections for positions open shall be held in the order of the positions listed in the Constitution.
Election shall be by secret ballot, but in the event only one candidate is nominated, no vote is required and the nominated candidate shall be declared elected by acclamation.
A majority of the votes cast shall be required to elect Directors. In the event no candidate receives a majority, the candidate with the least votes shall be dropped from the ballot and another vote shall be held.
Member’s Declaration of Intentions to Vote or Candidacy
To vote at a general meeting or AGM, members must state in writing via email, mail or fax and be approved by the Club at least 5 days in advance of the meeting.
To run for a position, the member must qualify and state in writing using the Request for Candidacy Form, via email, mail or fax, his or her intentions to be a candidate and be approved by the Board of Directors at least 10 days in advance of the AGM. Qualifications are listed in the Club abstract.
The Board of Directors has the right by majority vote, to waive the Request for Candidacy and/or qualifications and/or intentions to vote time limit.
Created by: SBYSC Webmaster -- Last updated:Jan 27, 2020